Duties

This position is located within the Bureau of Executive, Division of Retirement Services and is responsible for:

• Under the direction of the Project Manager 4, the Project Manager 3 is responsible for, but not limited to, the following duties:
• Manage a Project Portfolio for multiple projects supporting the NYSLRS Bureaus.
• Facilitate and lead Bureau Portfolio Review Boards that prioritize work efforts and provide direction for the NYSLRS operational support bureaus.
• Prepare reports and project updates for Division Governance Board meetings and OSC Executive Leadership.
• Coordinate with Bureau Directors to verify staffing plans and resources.
• Manage a team of project managers including both state and contractor staff.
• Lead project teams to ensure that all assigned projects are delivered on time, in scope, and within budget.
• Act as an escalation path for any issues; assist in resolving project issues and determine remediation.
• Recommend and implement process improvement opportunities for the project team and overall projects.
• Utilize industry best practices, techniques, and standards throughout the entire project life cycle.
• Actively analyze and manage inter dependencies between integration of project plans and processes.
• Direct and manage the work defined in the project management plans.
• Track, review, update, and report progress of the project objectives.
• Review change requests, approve/reject change requests, manage the impact of change requests, and communicate decisions.
• Define scope including identifying and clarifying the business need, define project goals, identify what is in and what is out of scope, critical success factors, project constraints, and key deliverables.
• Develop a project schedule using MS Project including defining tasks, identifying dependencies, assign resources, estimate effort, identify critical path, and control schedule.
• Create a plan for cost management and control costs.
• Manage communications to ensure that everyone involved and interested in the project is kept informed.
• Perform risk management throughout the project lifecycle to minimize impact to the project and escalate to management as appropriate.
• Review deliverables, document project closure, transition to operations, and archive project records for use on future projects.
• Attend appropriate courses, conferences, forums, and webinars to advance knowledge and understanding in project management tools and techniques and learn about best practices, including the agile methodology.
• Keep abreast of developments in the Project Management Institute (PMI) and Project Management Book of Knowledge (PMBOK).

Direct Supervision

• Supervision of Project Manager 2.
• Assist staff with developing and understanding performance expectations and goals.
• Assist with setting training goals and aid in ensuring that staff receive the training necessary to further develop their project management knowledge and soft skills.
• Provide coaching, mentoring, and guidance around project management and facilitation skills.
• Provide guidance and direction in Project Manager 3’s development and supervision of their Project Manager 2 staff.
• Ensure that Project Managers are aware of and adhere to the organization’s policies and procedures.
• Manage staff head count with interviewing, hiring, onboarding, and separating staff.
• Manage/allocate staff workload and identify priorities and assign work as necessary.
• Inform staff of and where they can find the organization’s policies and procedures.
• Identify opportunities for knowledge and skills development. Encourage, motivate, and guide in learning and improving processes.
• Provide real-time feedback on staff performance.